Locations

Reservable Rooms

Grandview Meeting Room

Mid-Continent Public Library (MCPL) provides reservable rooms for public use at many of its locations. These community and meeting rooms are available for reservation when not being used for Library activities. MCPL also has Special Event Spaces available for reservation.

Reserve a Room

Community and Meeting Room Policies

Community rooms are available to organizations or groups composed primarily of residents of the Mid-Continent Public Library District. Facilities may not be used for commercial purposes or personal events (e.g., birthday parties, wedding receptions, class reunions). Use of small meeting rooms that are free of charge is limited to 2 hours per day per individual or group. If no other customers are waiting for the room, time may be extended at staff discretion. Times can be extended as long as no other Library users need the room. All uses of the Community Rooms are expected to comply with the guidelines outlined in the Library Conduct Policy.

Community rooms can be booked up to 90 days in advance. You may contact the location you are interested in with questions regarding scheduling. Permission to use a Library community room does not constitute or imply MCPL endorsement of the aims, policies, or activities of any group or organization, or the views expressed by third parties hosting the meeting. Customers may request a copy of MCPL Board Policy from branch staff.

Customers reserving small meeting rooms have 15 minutes after the scheduled start time to use the room or notify staff of their late arrival. Otherwise staff may cancel the reservation so it is available for other customers.

For more information on room policies, please refer to the MCPL Board Policy.

Making a Reservation

Reservations may be made in person, by phone or online at mymcpl.org. No fee is charged for collaboration rooms or conference rooms, which are limited to a two-hour reservation. Larger rooms (with a maximum occupancy greater than 10) may have a cost-recovery fee. Please contact the branch regarding room costs or if you want to reserve a larger room for more than two hours. Any person using a Community Room must sign a Community Room Agreement Form.

Organizations may not, in advance, excessively book a community room. The Library shall determine what is excessive based on time and day of request and intervals between meetings.

Room Fees

Tier 1 — 1-16 people | $10 room fee + $10/hour (after two hours)

Tier 2 — 17-40 people | $15 room fee + $10/hour

Tier 3 — 40+ people | $25 room fee + $10/hour

Note: Hourly room costs are per room (i.e. use of both Community Rooms 1 and 2 means the hourly room cost is $20 per hour since those are two separate rooms).

Additional Fees

Cost recovery fees for use of library technology and serving food in the room apply to any tier level if they are utilized:

Technology Use — $10 flat fee
Food — $10 flat fee
    
Note: The fee for food covers staff-time and costs of clean-up when food is brought into a room. Customers must still confirm what types of food are acceptable to serve in the community room and order it on their own. The library does not order food for outside groups.

Branches without Meeting Rooms

Branches that do not have meeting rooms waive the room fee and hourly room fee for groups of 1 – 10 people for up to 2 hours. Flat fees for technology use and food would still apply if utilized.

Paying for a Room Reservation

Payment for reservation fees must be made with either cash or credit card. Bills will not be issued. Payments should be made at the branch where the room is reserved and must be received before the meeting start time. Cancellations must be made three days prior to reservation in order to receive refund.

NOTE:
You will receive two emails from MCPL. The first states the reservation request was received. The second approves the request. Reservation requests are pending until the reservation has been approved.

Small Meeting Rooms (Capacity: 1-10)

free of charge; can be reserved online

TV and dry-erase whiteboard may be available. Contact branch for info.

Use of small meeting rooms that are free of charge is limited to 2 hours per day per individual or group. If no other customers are waiting for the room, time may be extended at staff discretion.

Antioch

  • Meeting Room (capacity: 2)
  • Meeting Room (capacity: 4)
  • Meeting Room (capacity: 8)

Blue Ridge

  • Meeting Room (capacity: 4)
  • Meeting Room (capacity: 5)
  • Meeting Room (capacity: 7)

Blue Springs North

  • 2 Meeting Rooms (capacity: 4)

Blue Springs South

  • Meeting Room (capacity: 4)
  • Meeting Room (capacity: 7)

Colbern Road Library Center

  • 2 Meeting Rooms (capacity: 2)
  • Meeting Room (capacity: 4)
  • Meeting Room (capacity: 5)
  • Meeting Room (capacity: 7)

East Independence

  • Meeting Room (capacity: 4)
  • Meeting Room (capacity: 7)

East Lee's Summit

  • Meeting Room (capacity: 4)
  • Meeting Room (capacity: 5)
  • Meeting Room (capacity: 7)

Excelsior Springs

  • Meeting Room (capacity: 4)

Farview Neighborhood Library

  • 3 Meeting Rooms (capacity: 2)

Grain Valley

  • Collaboration Room (capacity: 4)
  • Collaboration Room (capacity: 7)

Grandview

  • Meeting Room (capacity: 4)
  • Meeting Room (capacity: 5)
  • Meeting Room (capacity: 7)

Green Hills Library Center

  • 3 Meeting Rooms (capacity: 4)
  • Meeting Room (capacity: 5)
  • Meeting Room (capacity: 7)

Kearney

  • 2 Meeting Rooms (capacity: 4)

Lee's Summit

  • Meeting Room (capacity: 4)
  • Meeting Room (capacity: 5)
  • Meeting Room (capacity: 7)

Midwest Genealogy Center

  • 3 Consultation Rooms (capacity: 4)

North Independence

  • 4 Collaboration Rooms (capacity: 4)
  • Conference Room (capacity: 8)

North Oak

  • 2 Meeting Rooms (capacity: 4)

Parkville

  • Meeting Room (capacity: 2)
  • Meeting Room (capacity: 4)
  • Meeting Room (capacity: 7)

Raytown

  • 2 Meeting Rooms (capacity: 2)
  • Meeting Room (capacity: 4)
  • Meeting Room (capacity: 7)

Red Bridge

  • Meeting Room (capacity: 2)
  • Meeting Room (capacity: 4)

Riverside

  • Meeting Room (capacity: 4)
  • Meeting Room (capacity: 7)

Smithville

  • Meeting Room (capacity: 10)

South Independence

  • 2 Collaboration Rooms (capacity: 4)
  • Conference Room (capacity: 7)

Withers

  • Meeting Room (capacity: 4)
  • Meeting Room (capacity: 5)
  • Meeting Room (capacity: 7)

Woodneath Library Center

  • 3 Collaboration Rooms (capacity: 2)
  • 2 Collaboration Rooms (capacity: 4)
  • Collaboration Room (capacity: 6)
  • Crouch Conference Room (capacity:  10)

Medium Community Rooms (Capacity: 11-50)

Contact branch to reserve

Capacity may vary depending on room setup (maximum capacity is shown). Contact branch for more information.

Antioch

  • Community Room (capacity: 30)

Claycomo

  • Community Room (capacity: 45)

Grain Valley

  • Community Room (capacity: 24)

Lee's Summit

  • Community Room (capacity: 50)

Midwest Genealogy Center

  • Programming Room (capacity: 40)

North Independence

  • 2 Community Rooms (capacity: 50)

Oak Grove

  • Community Room (capacity: 50)

Platte City

  • Community Room (capacity: 35)

Smithville

  • Community Room (capacity: 50)

Woodneath Library Center

  • Community Room (capacity: 48)

Large Community Rooms (Capacity: 51+)

Contact branch to reserve

Capacity may vary depending on room setup (maximum capacity is shown). Contact branch for more information.

Antioch

  • Community Room 1 (capacity: 150)
  • Community Room 2 (capacity: 30)

Blue Ridge

  • Community Room (capacity: 70)

Blue Springs North

  • Community Room (capacity: 100)

Blue Springs South

  • Community Room (capacity: 100)

Colbern Road Library Center

  • 2 Community Rooms (capacity: 55)
  • Community Room (capacity: 110)

East Independence

  • Community Room (capacity: 58)

East Lee's Summit

  • Community Room (capacity: 150)

Excelsior Springs

  • Community Room (capacity: 65)

Grandview

  • Community Room (capacity: 140)

Green Hills Library Center

  • 2 Community Rooms (capacity: 85)
  • Community Room (capacity: 170)

Kearney

  • Community Room (capacity: 85)

Lee's Summit

  • Community Room (capacity: 60)

North Independence

  • Community Room (capacity: 100)

North Oak

  • Community Room (capacity: 90)

Parkville

  • Community Room (capacity: 90)

Raytown

  • Community Room (capacity: 60)

Red Bridge

  • Community Room (capacity: 100)

South Independence

  • Community Room (capacity: 98)

Withers

  • Community Room (capacity: 150)

Specialty Rooms

Contact branch to reserve

Capacity may vary depending on room setup (maximum capacity is shown). Contact branch for more information.

Antioch

  • Storytime Room (capacity: 28)

Colbern Road Library Center

  • Storytime Room (capacity: 106)

Green Hills Library Center

  • Storytime Room (capacity: 40)

Midwest Genealogy Center

North Independence

  • Children's Programming Room (capacity: 47)
  • Computer Lab (capacity: 23, with computers)

The Story Center

  • Crouch Family Reading Room (capacity: 10)
  • Programming Room (capacity: 20)

Woodneath Library Center

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