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Oldies but Goodies: Part Three

Published on Wed, 01/09/2019 - 09:39am
Businessman is shopping on a laptop

In previous blogs, we've explored common keyboard shortcuts that use the Ctrl key in combination with another key. After two blogs, you might think we've covered that topic in its entirety, but no, there's still more!

Let's start with two surprising keyboard shortcuts that change font size in Microsoft Word. While the font sizes listed in the font group on the menu ribbon increase or decrease by one point with the very small sizes (8 point, 9 point, etc.), the larger the font size, the more "gaps" there are between listed size possibilities. For example, the default font size list gives you the option of 36 points and then skips to 48 points with nothing in between. But what if you need, say, a 38- or 39-point font? Here are two Word shortcuts that will keep your hands on the keyboard:

  • Ctrl + [  ̶  Decrease font size 1 point
  • Ctrl + ]  ̶  Increase font size 1 point

 Basic document creation and saving in either Word or Excel are easily accomplished with the following:

  • Ctrl + N  ̶  Create a new document/workbook
  • Ctrl + O  ̶  Open an existing document/workbook
  • Ctrl + S  ̶  Save a document/workbook
  • Ctrl + W  ̶  Close a document/workbook (but keep the application open)

Two keyboard shortcuts that work together in either Word or Excel to assist in navigating your document are:

  • Ctrl + Home  ̶  Go to the beginning of the document/worksheet
  • Ctrl + End  ̶  Go to the end of the document / last cell with data in a worksheet

One other keyboard shortcut―Ctrl + G―provides "Go to" functionality in slightly different ways in Excel or Word:

  • Excel  ̶   Go to a specific cell location (e.g., B210) or a named cell/range (e.g., Expenses)
  • Word  ̶  Go to a specific page, section, line, bookmark, comment, footnote, endnote, field, table, graphic, equation, object, or heading

Two more Word shortcuts that are commonly used to start a new line of text or a new page are:

  • Shift + Enter  ̶  Add a line break
  • Ctrl + Enter  ̶  Add a page break

Last of all, here's a quick tip for working with Word tables. In Word, if you want to indent a line of text, chances are you will use the Tab key. However, when moving from cell to cell in a Word table, you can also use the Tab key. But how can you indent within a table cell because pressing Tab moves you out of the cell? Use Ctrl + Tab instead!

Would you like to learn more about Word or Excel? Instructor-led programs are available year-round at MCPL branches! Need a time more convenient to your schedule? Be sure to investigate our online resources, which include courses from Lynda.com and Gale Courses. If you missed previous blogs in this series, be sure to visit here.

Terri M.
Consumer Technology Specialist

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